Creating Application Forms
Since version 8.4 "Halcyon", Applications use a fully drag-and-drop Visual Form Builder. Forms support up to 20 fields, multi-page flows, conditional logic, undo / redo and a live preview.
Opening the Builder
- Open Applications in the sidebar
- Click New Form to start a blank form, or Edit on an existing card
- The builder opens with four tabs at the top: Build, Logic, Settings, Preview
Builder Layout
The Build tab has three panels:
| Panel | What it does |
|---|---|
| Palette (left) | The list of available field types. Drag a type onto the canvas to add it, or click to append it to the current page. |
| Canvas (centre) | The form itself. Reorder fields with drag-and-drop, split into pages, or click a field to select it. |
| Inspector (right) | Edit the selected field's label, description, options, validation, requirement and any field-type-specific settings. |
A toolbar above the canvas exposes Undo / Redo, page management and the field count (max 20).
Field Types
| Type | Use it for |
|---|---|
| Short text | Names, usernames, single-line answers |
| Long text | Detailed explanations, free-form responses |
| Dropdown | Pick one option from a list |
| Radio | Pick one option, all visible at once |
| Checkbox | Pick multiple options |
| Number | Age, hours per week, anything numeric (with optional min/max) |
| Email addresses (validated) | |
| URL | Portfolio links, references (validated) |
| Date | Calendar picker |
| Time | Time picker |
| Static text | A read-only info / rules block — no input, just text the applicant must read |
Per-field options
For every field the Inspector exposes:
- Label — the question itself
- Description / help text — shown under the question
- Placeholder — example text inside an empty input
- Required — must be answered to continue
- Options — for Dropdown / Radio / Checkbox
- Min / max — for Number, Date and Time
Multi-Page Forms
The canvas can be split into multiple pages. Use the toolbar to add a page break between fields. Applicants click Next to move forward. Multi-page forms are great for long applications because the applicant sees progress and you can place validation between sections.
Conditional Logic
Open the Logic tab to define per-page rules. A rule says: if the applicant answered X on this page, then skip to, jump to or end the form.
- Rules are evaluated when the applicant clicks Next
- The first matching rule wins — order them from most specific to most general
- A page with no rules simply continues to the next page
- An end rule submits the form early — useful for "if you answered No, you don't need to fill in the rest"
The Logic tab is empty until you have at least one field on the Build tab.
Settings Tab
| Setting | Description |
|---|---|
| Status | Active (open), Paused (hidden, no submissions), Archived (hidden entirely). Only visible when editing an existing form. |
| Notify staff on submit | Post a notification in your configured staff channel each time someone applies |
| DM applicant on decision | Direct-message the applicant when their submission is approved or rejected |
| Create review channel | Spin up a private ticket channel for staff discussion when a submission arrives |
| Require verified Roblox | Only members with a linked Roblox account can submit |
| Allow resubmissions | Let users submit the form more than once |
| Cooldown (hours) | Wait time between submissions per user (0 = no cooldown) |
| Max submissions per user | Lifetime cap per user (0 = unlimited) |
Preview Tab
The Preview tab renders the form exactly as the applicant will see it on the public landing page, including page navigation and any logic rules. Use it before going live to walk through the form end-to-end.
Saving and Publishing
- Click Save in the top-right to persist your changes. Saving a draft does not publish it — set Status to Active when you are ready to accept submissions.
- The form key (URL slug) is derived from the title automatically.
- You can have up to 5 active application forms per server. Pause or archive old forms to free a slot.
Editing After Submissions Exist
Editing fields on a form does not rewrite existing submissions. Old submissions keep the answers as they were when submitted, even if you later rename, reorder or delete a field.
Deleting Forms
Click Delete on the form card and confirm. This permanently removes the form configuration and every submission attached to it. There is no undo.
Best Practices
- Keep applications focused. 10–15 questions is plenty for most teams.
- Use the Static text field for rules and expectations instead of asking applicants to confirm "Did you read the rules?"
- Group related questions onto the same page; use page breaks where the topic changes.
- Use Logic to short-circuit forms when an applicant doesn't qualify (e.g. under-age, wrong region) — saves their time and yours.
- Run through Preview on desktop and a phone before publishing.